4-H members, parents,
and leaders are responsible for understanding and following these policies.
· A 4-H member may only be
enrolled in a 4-H Shooting Sports project if it is led by a 4-H Certified
Shooting Sports volunteer. There is NO Exception to this policy for a
parent working with his or her own child.
Only a certified 4-H Shooting Sports leader may lead any member in a
Shooting Sports project.
· 4-H Leader Certification
is required for volunteers in the Shooting Sports discipline projects:
Archery, Air Rifle (BB/Pellet), Small bore Rifle, Pellet Pistol, Shotgun,
Muzzleloading, and Hunting & Outdoor Skills. No other certification or qualifications
are accepted as a substitute.
To participate in any 4-H Shooting Sports
discipline, a 4-H member must have successfully completed the 740 Shooting
Sports Safety course. The Missouri
Hunter Education class no longer meets the requirement for SS Safety.
Project 740- Shooting Sports Safety consists of a minimum of 6
hours of firearms, archery, shooting safety. Certified discipline instructors
cooperate to teach/conduct the Shooting Sports Safety project. Curriculum for the 740 SS Safety class is
in a draft form. County 4-H
instructors should contact the State Coordinator for a copy.
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Shooting Sports County Programs
1. State 4-H volunteer leader application
and screening procedures and policies are followed.
All 4-H Shooting Sports volunteers
are to complete the Missouri 4-H Volunteer application and screening
process each year. Volunteers must
be approved as a Missouri 4-H Volunteer before serving as a shooting sports
instructor. The mandatory Volunteer
Orientation class is required – but may be completed at the certification
of Liability/Parental Permission Form (PDF)
4-H members enrolled in the Shooting Sports projects are to have parent or
guardian read and sign the Shooting Sports Waiver before beginning project
meetings. The certified instructor or county coordinator must ascertain
that all members have the forms signed before participation. Forms are to be turned into the Youth
Specialist or YEA and kept in a permanent file in the Extension Center.
3. Health and Parent Consent
4-H Shooting Sports members/parents are to complete and sign the
standardized University of Missouri 4-H Youth Development Health
Statement/Parent Consent Form prior to participation in 4-H Shooting
Sports. In the Activity blank, write
4-H Shooting Sports program. In the
Date blank write “1999-00 4-H Year”.
A photo copy of the form should
be given to the 4-H Youth Specialist or YEA and kept on file in the
Extension Center. The
original is to be kept on hand at all shooting sports=
events/activities/meetings by the certified project leader. The leader and all assistants should
study the health statements and familiarize themselves with any special
medical needs or problems of the 4-H members. Discuss with the parents procedures that
should be followed in the case of an incident.
policy requires each county 4-H program to have special accident insurance
coverage on all 4-H members, including Shooting Sports members. All shooting sports leaders should know
the policy number and procedures required.
A copy of the policy should be kept with the certified leader and
the original kept in the Extension Center.
5. Emergency Plan
emergency plan of faction should be written and followed for each training
site and/or activity. This plan should consider:
Potential risks analyzed and
Minor incidents/first aid-who
treats or determines procedure (first aid kit)
Access to emergency medical
treatment (telephone on site, phone numbers to call, transportation, etc.)
Three-deep leadership (at least two
adults on hand) both know the plan and procedures
Emergency Plan/Natural Catastrophe
procedure (fire, tornado, lightening, etc.)
6. Incident Report (PDF)
“4-H Event/Activity Incident Report” should be completed for any
incident. Incidents include but are
not limited to: illness, injuries, lost/stolen valuables, accidents,
property damage, safety or other rule violations. Other issues of concern may also merit an
Incident Report. All incidents
should be reported to the County Coordinator and Extension Youth Staff
person immediately. The written
report should be kept on file at the Extension Center. Extension staff should take appropriate
action and advise the State 4-H Office and the University of Missouri
Department of Risk & Insurance Management as deemed fitting.
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All Shooting Sports volunteers must conform to the
established policy and procedures for application and acceptance
established for any volunteer leader by the Missouri 4-H Youth Development
Program. These policies and procedures are found in detail in the Missouri
4-H Handbook. Briefly this procedure includes
Application – complete Missouri 4-H Volunteer Application form (PDF) and
submit to extension staff person in home county
Reviewed by extension staff and county Volunteer Personnel Committee
background check and Child Abuse and Neglect Screening (CANS) will be
Volunteer application approved, disapproved, or
approved with modifications
Missouri 4-H recognizes three levels of
leadership in the 4-H Shooting Sports Program.
1. Certified Instructor
a. 21 years of age
completed the 4-H Shooting Sports Leader Certification Workshop conducted
by the Missouri Shooting Sports Training Team.
c. No convictions
for game and fish law violations within the past two years.
2. Assistant Instructor
a. 18 years of age
b. Work with youth
only under the direct supervision of a certified instructor.
3. Junior Leader
a. Older 4-H youth,
with 4-H Shooting Sports experience.
b. Approved by
c. May assist adult
volunteers in a variety of ways.
May not work with
youth without the certified instructor present
· To keep certification
valid, an instructor must teach or assist in teaching the shooting sports
discipline course at least every two years.
certification lapses, (not teaching for two years) an instructor must
repeat a State Leader's Certification Workshop.
Renewal will be required of all instructors when a
program change requires an update or is deemed necessary by the state
4-H Certification, achieved only by
successful participation in a 4-H leader workshop is an absolute
requirement for an instructor in the shooting disciplines. No other certifications or qualifications
are accepted as a substitute. Just
because you are an expert marksman does not mean you know how to work with
kids. And just because you are firearms
instructor certified by another person does not mean you know about 4-H
philosophy and procedure. Each 4-H
leader workshop includes youth development principles and concepts, risk
management practices, and program management in addition to shooting discipline
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Each 4-H Shooting Sports group with financial responsibilities
should visit with their local University Extension 4-H staff person for
advice and guidance prior to establishing financial accounts, policies, and
Regardless of the
funding source, 4-H funds belong to the “public” Extension employees and
4-H volunteers should take their fiduciary responsibilities seriously.
Funds raised in the name of 4-H must be used only for 4-H purposes and
Ø County 4-H Shooting
Sports groups (committees) are encouraged to channel funds through the
County 4-H Council as separate designated funds account. If the county chooses to establish a
special interest Shooting Sports Club, that club may establish their own
treasury following the recommended guideline.
Ø Any 4-H group, which
has annual receipts of over $50, should establish a checking account at a
public financial institution.
Ø The checking/savings
account should be set up so that checks and withdrawals require two
Ø Whenever the treasurer
is under 21 years of age, the co-signer must be an adult.
Ø Parent and child from
the same family should not be co-signers.
Ø The 4-H group should
have an Employee Identification Number (EIN). Apply for an EIN with form
SS-4, which can be obtained from your bank or the IRS.
Ø Treasurers of any
4-H group are required to use the Missouri 4-H Club Treasurer Record
Book (Y672), available through county University Extension 4-H staff. (For
groups with large annual budgets, the treasurer may substitute a
commercially prepared financial record book or computerized financial
record keeping system.)
Ø An accurate and
detailed record of all receipts and expenditures must be kept. Refer to
details in Y672.
a. Whenever the
group receives cash or checks, the treasurer must write receipts for all
money received and provide this to the customer or donor.
b. Receipt should
include amount, what the funds were for, and the date.
c. Deposit all funds
at least monthly. Large deposits
should be made within 3 days.
d. Use and keep a
copy of the Deposit Slip. Record all
checks and cash, include source, name, and check number.
e. Pay bills only
with a check, never with cash.
f. Always have a
written bill, invoice, or statement before writing a check.
Ø Treasurer should
provide a written detail financial report at each meeting; club treasurers
at club meetings, and county shooting sports groups (clubs or committees)
at each 4-H Council meeting.
Ø An annual audit of
finances is required. The auditing
committee, which may be made of volunteers, examines and verifies accounts,
receipts, expenses, and procedures.
Ø All fund-raisers should
be approved in advance by the 4-H staff person and/or the county 4-H
Ø Equipment and supplies
donated in the name of 4-H are to be used only for 4-H purposes and do not
become the possession of an individual.
Ø Receipts of donated
supplies or equipment should be written and given to the donor.
Ø Donations of funds,
supplies, or equipment should be reported to the 4-H staff person and the
county 4-H Council.
Ø The club leader or
group advisor (Shooting Sports County Coordinator) should keep an accurate
and up to date inventory list of donated equipment. A copy of the inventory should be
provided to the 4-H staff person annually and when new equipment is added.
Ø The inventory should be
as detailed as possible and include: donor, date of donation, brand name,
model name/number, and serial/ identification number if available.
Ø Should a 4-H club or
group disband or cease to function, any funds, donated equipment, and supplies
become the property of the county 4-H Council (or Extension Council). It is inappropriate and illegal to
transfer funds or equipment to individual members or leaders.
Ø Contributions to
approved 4-H groups are usually tax deductible for the donors. Check with the University Extension 4-H
staff person for details and documentation.
Individual donors should always consult with their own tax preparer.
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